How to Protect Microsoft 365 OneDrive Files

Johan Suryana

Modified on: Sat, 9 Mar, 2024 at 10:57 PM

What items can be backed up?

You can back up your entire OneDrive (except the Recycle bin), or individual files and folders.
Files are backed up along with sharing permissions. Advanced permission levels (Design, Full, Contribute) are not backed up.

What items can be recovered?

You can restore your entire OneDrive or any files or folders that have been backed up.
You can use search to find items.
You can choose whether to restore the sharing permissions or let the files inherit the permissions from the folder they were restored to.
Sharing links for files and folders cannot be restored.

Selecting a OneDrive file

Select a file as described below, and then specify other settings of the backup plan accordingly.

To select OneDrive files

Click on Microsoft 365.
If multiple Microsoft 365 organizations are added to the backup service, select the organization whose user data you want to back up. Otherwise, skip this step.
Do one of the following:

To back up the files of all users (including users that will be created in the future), expand the User node, select All users, and then click Group backup.

Please note that all OneDrive users created in the future will be included in this Group Backup and will use the subscription seat quota. The current version of the backup design does not support excluding specific OneDrive users from being backed up in the Group Backup Plan once created.
If you only want to back up a specific user's OneDrive, create an individual OneDrive backup plan and apply it to the required ones
To back up individual OneDrive users, expand the User node, select All users, select the users you want to back up, select OneDrive on what to back up, and then click Backup.
To back up individual users' files, expand the Users node, select All users, select the users whose files you want to back up, and then click Backup.

In the backup plan panel

Make sure the OneDrive item is selected in What to Back Up

In the Item to be backed up, do one of the following:

Keep the default setting [All] (all files).
Specify the files and folders to be backed up by adding their names or paths.
You can use wildcard characters (*, **, and ?). For more details on specifying paths and using wildcards, see "File filters".
Specify the files and folders to be backed up by browsing.

The browse link is only available when creating a backup plan for a single user.

[Optional] In Items to be backed up, click Show exclusions to specify files and folders to be ignored during backup.

File exclusion overrides file selection; i.e. if you specify the same file in both fields, this file will be ignored during backup.

[Optional] If you want to encrypt your backup, enable the Encription switch, then set your password and select the encryption algorithm. Please keep the encryption key safe, if lost, there is no way to recover it even from Exabytes.

Recovering an entire OneDrive

Click on Microsoft 365.
If multiple Microsoft 365 organizations are added to the backup service, select the organization whose backup data you want to restore. Otherwise, skip this step.
Expand the Users node, select All Users, then select the users whose OneDrive you want to restore and click Recovery.

If the user has been deleted, select in the Microsoft 365 backup section on the Backup tab and then Show backups.

You can search by name. Wildcards are not supported.

4. Pilih titik pemulihan (recovery point). Select a recovery point.
Tips. To view restore points that contain OneDrive files, select OneDrive in Filter by Content.

5. Click Restore > Entire OneDrive.

6.If multiple Microsoft 365 organizations are added to the backup service, click the Microsoft 365 organization to view, change, or specify the target organization.

By default, the original organization is selected. If this organization is no longer registered with the backup service, you must specify the target organization.

7. In Recovery to point, view, change, or specify the target user.

By default, the native user is selected. If this user does not exist or a non-native organization is selected, you must specify a target user.

8. Select whether to restore sharing permissions for the file.

9. Click Start recovery.

10. Choose one of the following options:

Overwrite existing files
Overwrite an existing file if it is older
Do not overwrite existing files

11. Click Proceed to confirm the option you selected.

Memulihkan OneDrive Files (Recovery OneDrive Files)

Click on Microsoft 365
If multiple Microsoft 365 organizations are added to the backup service, select the organization whose user data you want to restore. Otherwise, skip this step.
Expand the Users node, select All users, select the users whose OneDrive files you want to recover, and then click Recovery.

If the user has been deleted, select it in the Microsoft Office 365 backup section of the Backup tab, and then click Shows backups.

You can search for users by name. Wildcards are not supported.

Select a recovery point.

Tips. To view only recovery points that contain OneDrive files, select OneDrive in Filter bycontent.

Klik Recover > Files/folders.
Browse the required folders or use the search to get a list of required files and folders.

You can use one or more wildcard characters (* and ?). For more details about using wildcards, see "File Filters".

Search is not available if the backup is encrypted.

Select the files you want to recover.

If the backup is not encrypted and you only select one file, you can click Show versions to select the version of the file to restore. You can select a version that is backed up, earlier or later than the selected recovery point.

If you want to download the selected files, click Download, select a location to save the data, and click Save. Otherwise, ignore this step.
Click Recover.
If multiple Microsoft 365 organizations are added to the backup service, click Microsoft 365 organizations to view, change, or specify the target organization.