Rules allow you to automatically move, flag, and respond to email messages. You can also use rules
to play a sound, move a message to a folder, or display a new item alert.
The easiest and most common rule to create is one that allows you to move items from a particular
sender or with specific words in the subject line to another folder. You can create these rules directly from
messages that you have received.
1. Right-click a Right-click a message in the inbox or other mail folder and select the message in the inbox or other mail folder and select the Rules.
2. Select one of the options. Outlook automatically suggests creating rules based on the sender
and the recipients. To view more options, select Create Rule.
3. In the Create Rule dialog box, select one or more of the first three checkboxes.
4. In the Do the following section, if you want the rule to move messages to a folder, check
Move the item to the folder box, and then select a folder from the popping up Select Folder dialog, and then click OK.
5. Click OK to save your rule.
Note:
If you want to run the rule on a message you have already received, check the checkbox on the confirmation dialog
dialog that appears and click OK.