Manage Email Messages Using Rules

Rules allow you to automatically move, flag, and respond to email messages. You can also use rules

to play a sound, move a message to a folder, or display a new item alert.
The easiest and most common rule to create is one that allows you to move items from a particular

sender or with specific words in the subject line to another folder. You can create these rules directly from

messages that you have received.

1. Right-click a Right-click a message in the inbox or other mail folder and select the message in the inbox or other mail folder and select the Rules.

Right-click a message you received to create a rule.

2.    Select one of the options. Outlook automatically suggests creating rules based on the sender

       and the recipients. To view more options, select Create Rule.

3.    In the Create Rule dialog box, select one or more of the first three checkboxes. 

Select Create Rule to create a new rule.


4. In the Do the following section, if you want the rule to move messages to a folder, check

Move the item to the folder box, and then select a folder from the popping up Select Folder dialog, and then click OK.

You can move items to an existing or new folder.

5.    Click OK to save your rule.


If you want to run the rule on a message you have already received, check the checkbox on the confirmation dialog

dialog that appears and click OK.

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